Check List
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March 10th, 2025 -- 6pm EST: All Rosters must be imported and validated
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March 17th, 2025 -- 10am EST: Online Team Check-In opens
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March 26th, 2025 -- 6pm EST: Online Team Check-In must be completed (no exceptions)
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March 27th, 2025 -- 6pm EST: No changes can be made to rosters
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Each person listed on a team's official roster must have a valid USAV Full Membership.
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This does not apply to Foreign Teams.
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All requirements must be complete in order for your roster to be "validated" in SportWrench before you complete the Online Team Check-in process.
Important Note:
Due to USAVs recent change to Sport Engine for their member management system, we (BSQ) no longer have access to specific roster validation issues like we have had in past. We now only have access to see if rosters are, or are not, valid. PLEASE do not wait until the last minute to complete the above checklist as the response time will be dictated off of when USAV has members to assist you with these issues.
Staff Requirements
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A valid background screening and SafeSport certification must be completed for all adult staff members.
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There is a maximum of 5 staff members per team.
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All staff must have an assigned "Role"
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There is a maximum of 3 Primary staff members per team. (see Admission for Coaches below)
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Head and assistant coaches must have completed IMPACT certification. **Region exceptions do NOT apply.
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Cell phone numbers are required for each coach
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An IMPACT certified coach, listed on the roster, must be present on the bench at all times.
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Junior players, at least 10 years of age and duly registered with USAV, may be on a roster as a staff member as a Manager.
Roster Requirements
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NO AGE WAIVERED PLAYERS ARE ALLOWED ON ANY ROSTER*
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A maximum of 15 athletes are allowed on rosters
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All athletes listed on the roster must have a birthdate and uniform number listed.
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Athlete's position is mandatory before a team can complete online team check-in.
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Every athlete in attendance must be listed on their designated roster.
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Boys are not permitted to play on teams in this event
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Boys can participate on 12U teams as long as those teams are entered in a non-bid division.
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Boys cannot participate on 12U teams that are entered in a USAV bid qualifying division.
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Roster Changes & Penalties
Any roster change made after the March 27th at 6pm deadline, may be made with the following conditions:
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In person at the championship desk
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Pay a $50 penalty fee IN CASH for each roster change
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Uniform Numbers
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Incorrect uniform numbers listed on the roster can be changed with the following implications:
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Before Match: change can be made & player can participate in that match
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During Match: change can be made at conclusion of match & player must sit for remainder of that match
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After Match: change can be made & player must sit for next match
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Only one jersey number change can be made for a player during the event.
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Players can only have one jersey number per event.
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Illegal Players & Coaches
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Players and coaches can be added to a roster with the following implications:
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Before Match: addition can be made & player/coach can participate in that match
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During Match: player must sit for remainder of that match. Additional point penalties may be assessed. Player cannot play for remainder of match. After payment is made, player can play in following matches.
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Coach must leave bench for remainder of that match & cannot participate for remainder of tournament.
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After Match: player can participate in next match as long as payment is made. player cannot participate until payment is made. Previous match penalties may be assessed.
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Coach cannot participate for remainder of tournament.
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Players and coaches can only be added to a roster if they are eligible in USAV's SportEngine system and can be imported into SportWrench
Check-In Requirements
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In order to complete team check-in, the following things below must be completed:
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Staff rosters
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player rosters
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Any roster changes requested after March 27th must be made in person at the Championship Desk before the first whistle of your specific wave (8am or 3pm EST). There will be a $50 penalty fee for EACH roster change requested. After the first whistle of your wave, additions and implications will be done as listed above. Please review.
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If your team has an invalid roster after the first of your wave, that player or coach will not be able to participate.
Staff Tickets
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Coaches assigned as a “Primary” staff member will receive an email with a QR code Ticket for admission
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This will only happen once the online team check-in is completed
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Additional coaches, chaperones and managers will need to purchase a regular spectators ticket to enter.
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If you have a junior age Team Manager that you want to have assigned as Primary staff, please contact us at info@bigsouth.us.
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There is a maximum of 3 Primary staff members per team.
Entry Instructions
PLAYER & COACH
ENTRY
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Players in uniform will be granted entry
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Coaches will be granted entry with the presentation of their QR Code and ID for EACH entry
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Players & coaches will have two entry times per wave:
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8:00am matches
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Entry at 7:00am
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8:30am matches
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Entry at 7:30am
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3:00pm matches
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Entry at 2:00pm
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3:30pm matches
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Entry at 2:30pm
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Chaperones and parents cannot enter during the early access period
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Players will have a separate entrance from spectators.
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Court Locations can be found HERE
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Upon entering, please go to the social media booth to collect your player bag tags.
PLAYER/COACH ENTRY
SPECTATOR ENTRY
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Spectators will need to present their individual assigned QR code and a corresponding photo ID in order to enter
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Access for spectators will begin at 7:00am
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Chaperones and parents cannot enter during the early access period
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Spectators will have a separate entrance from players and coaches
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Court Locations can be found HERE
For more Spectator Entry Information
SPECTATOR ENTRY