Stay & Play FAQ's
Are you a Local Team? If your club/team has historically driven back and forth, you may already be on our Local Team List and will not be required to have a hotel reservation. If your team is new to Big South and think your team is eligible for the Local Team List please email us at email@example.com once your team has completed registration for the event. We will confirm your location is within a reasonable, drivable distance and place your club on the Local Team List. Please understand that a team's "local" status is determined solely at the discretion of the event staff. You may have to comply with the Stay & Play policy to gain entry into the event even though you feel that your team is within a reasonable distance to drive back and forth.
What is an Approved Hotel? Approved Hotels are hotels that contract with The Big South, through THS, to offer rooms for teams attending the tournament at a set price. The list of Approved Hotels is available here.
What is THS? THS is a sports housing company that manages reservations for the room blocks at our Approved Hotels.
Who determines the rules for Stay and Play? The Big South determines the guidelines and procedures for the Stay and Play Policy. THS, then, implements the Policy.
How do I maintain accepted status? A team must, at all times between accepting a hotel room contract through the finish of the event, have a minimum of 12 room nights in order to maintain their accepted status into The Big South.
What happens if I don’t have 12 room nights reserved? If at any time your room reservation falls below the 12-room night minimum, THS will contact you and you will have 24 hours to correct the situation. After 24 hours, if the situation is not corrected, your hotel contract and your entry into The Big South may be cancelled.
What happens if my hotel contract and tournament entry are cancelled? All hotel deposits and entry fees previously paid are non-refundable. If you decide to re-enter The Big South, you must start the entry process over and your application date (used to determine the order teams are accepted into The Big South) becomes the date when you complete the new tournament registration and hotel reservations.
Why is the Big South using a Stay and Play policy? Stay and Play Policy is the single most effective tool we have to encourage hotels to work with us to provide room blocks for teams at discounted group prices and to encourage hotels within walking distance of the convention center to provide more rooms.
Why isn't the hotel I want on the Approved List? We consider proposals from any hotel that wants to be on our Approved List. However, no one can force a hotel to offer a room block for an event; it’s a business decision by the hotel.
- The hotels may have other business booked and therefore do not have rooms available.
- The hotels offer rooms at rates we think are too high.
- The hotels are just not suitable for youth sports teams or prefer not to do business with sports teams.