How to Register for the Girls Qualifier

The 2014 Team Registration Fee for each team is $785.

Registration fees are NOT transferable to another team, even from the same club.


Click here to read about the registration process

Application Deadline: January 17, 2014 3:00pm EST
After this date teams will be accepted on a space-available basis only at the discretion of the tournament director.

Application Process:
Each of the following must be completed by the application deadline. Read further for an explanation of each requirement.

  1. Entry Application through online registration,
  2. Receipt of Team Registration fees,
  3. Stay & Play hotel reservation confirmation

Registration Application:
For the Big South National Qualifier, all registration applications must be submitted online at AES.

Team Registration Fee Payment:
If you pay your team registration fee online, there is no need to mail us a copy of your Registration Application.
The date of registration will be recorded as the time and date you made your online payment - PayPal automatically notifies us when your payment has cleared - as long as you already have a verified hotel reservation.

If you choose to pay by check and mail your registration fee, make sure to print a Entry Form from AES and mail with your fees. The date of registration will be recorded as the date your registration is received, not the postmark or date you mailed the forms - as long as you already have a verified hotel reservation. Please mail one check and print one application per CLUB. Make check payable to The Big South.

Stay & Play Hotel Entry Requirement:
Every team in the tournament needs to make housing reservations at a Big South approved hotel in the event hotel block. See the Hotel page for complete details.

Team Acceptance:
Acceptance for all divisions is first-come, first-served determined by the Date of Receipt, which is the time we receive your team registration fee payment, AES online registration, or your printed registration form and notice of finalized hotel reservations in our office, until available space is filled or January 17, 2014, whichever comes first. After January 17, teams may be accepted at the discretion of the tournament director. Only three teams will be accepted per club per division prior to January 17. After January 17, teams will be accepted at the discretion of the tournament director.

Having pre-purchased airline tickets or hotel contracts are not criteria for acceptance into the tournament. We strongly advise you to refrain from making non-refundable commitments for air travel until you know you are accepted.

Entry Withdrawal & Refund Policy:
ALL withdrawals from the event must be submitted in writing via email by the person listed as the contact on the initial registration form or in AES.

There are no refunds of registration fees once a team registers for Big South and submits payment except for the following two circumstances:

EXCEPTION ONE: If a team is denied entry because the field is filled, the team may cancel its application and receive a full refund of its team registration fee (minus any Paypal fee) OR may go on a waiting list.

EXCEPTION TWO: If a team is placed on a waiting list, the team may drop out and obtain a full refund of its team registration fee (minus any PayPal fee) any time before it is accepted into the tournament from the waiting list. Once The Big South accepts the team into the tournament from the waiting list, the team will not receive a refund if it then drops out.

Division Change Requests
You may choose to change the division in which a team is entered (i.e. 16 Open to 16 USA) only if space is available in the other division and the change does not adversely affect either division. Changes will be limited to ONE change per team at no charge. ALL changes must be submitted in writing via email from the person listed as the contact on the original registration. The time stamp on the “Request for Change” email will serve as the new date and time of official entry. We reserve the right to deny changes for the sake of the tournament format.

Status of Acceptance into the Big South:
You can check whether your team has been accepted into the qualifier by going to your club's My Events page in AES.

A complete list of accepted teams will also be posted on this web site sometime after the deadline date.